Thursday 21st February 2013

February Minutes

Minutes of a Committee Meeting of the Worth Valley Storytelling Guild, held at Haworth Old Hall, Sun Street, Haworth on Thursday 21st February 2013 at 8 p.m.

Present: Adam Sargant, Sian Sargant, Jim Pickles, Craig Melia, Julie Atkins

Apologies for absence: Kevin Campbell-Wright

Minutes of the previous meeting were read and approved

Matters Arising: Jim Pickles “did the necessary” regarding registering the Guild with HMRC. Adam Sargant is progressing setting up the bank account and will e-mail bank account signatories when the forms are available.

Chairman’s Business: None
Secretary’s Business: None
Treasurer’s Business: None

Marketing, web and branding: Letter Head also being used as Web Header
Twitter account “StoryGuild” using the renamed Haworth Story account
Twitter account already has followers
Other social media to be thought about

Publicity: Articles have appeared in the Keighley News and the Telegraph & Argus newspapers.

Development: Craig Melia is putting various documents together and writing notes for recording project and “local distinctiveness”. Also considering a story CD, pod-casts and starting a Nodal Story.

Fundraising: A bid should be submitted for Heritage Lottery Fund Shared Heritage Grant.

Events: Keighley Festival has requested storytellers for East Riddlesden Hall on 9th July 2013 (following newspaper articles).

Due to other events, Jim Pickles said that he would probably not be able to take part in a Worth Valley Storytelling Festival if it was held in October. It was generally considered that it may be too late to apply for funding for an October Festival. Sian Sargant suggested that the Guild ought to try a series of small events. It was also suggested that a storytelling festival be scheduled for February or March 2014, being a quiet time of year. Also, March could tie in with World Storytelling Day and (for
2014) Le Grand Depart cultural festival.

Adam Sargant has informally received permission to use the “Haworth Storytelling Festival” name from the organiser of the event staged at Scar Top in 2012.

Adam Sargant is also to contact the organiser of the Oakworth Fairy Festival with an idea for roaming and/or dispersed storytellers … a “fairy trail”. Local artists could also be enlisted to decorate the trail.

Any other business: Jim Pickles had researched Criminal Records Bureau checks (CRB). The name of this is changing to Disclosure and Barring Service (DBS). Costs of the new scheme would be prohibitive for the Guild to go down the route of issuing its own certificates, so anyone needing such a certificate would have to go to an outside provider.

It was considered prudent for the Guild to write up its own policies and procedures for times when it was working with children or vulnerable adults. Various sources for guidance on this are available.

It was also considered prudent for the Guild to look towards obtaining Public Liability and Employer’s Liability insurance.

Date time and location of next meeting: 8:00 pm Thursday 21st March 2013 at the Haworth Old Hall

The meeting closed at 9:10 p.m.